Initial School Setup

Educational Institution Setup Before Starting Work on the Platform

⚠️ These actions are performed by the institution's administration: principal, deputy principal, administrator.

Steps

Open the platform and log in to your account.

1. Creating a New Academic Year

1. Create an active academic year: Settings -> Academic Years -> Add.
2. Enter the name of the academic year and set the start and end dates of the period. Click Save.
3. Activate the academic year: Settings -> Academic Years -> -> Activate.
4. Add academic periods (semesters): Settings -> Academic Years -> -> Academic Periods.
   • Click Add.
   • Add each semester separately, enter the name (1st semester, 2nd semester), set the start/end dates.
   • Click Submit.

2. Adding the Class Periods

1. Add an item to the bell schedule: Settings -> Class Periods -> Add.
2. Add each Class separately – set the index (numbering 1st, 2nd, 3rd... class), start and end time of the class, for which grade levels.

   ⚠️ You can set the bell schedule for learning in the first, second, ... shifts. When adding a separate class time, it is important to specify for which grade this time is relevant.

3. Adding Subjects

1. Add subjects taught in the institution: Settings -> Subjects -> Add.
2. Enter the subject's name.
3. Click Submit.

4. Adding Grade Levels

1. Go to the Settings → Grade Levels section.
2. Click the "ADD" button.
3. In the Name field, enter the grade number (e.g., 1, 5, 10).
4. In the Sorting order field, specify the display number (usually matches the grade name).
5. In the Previous grade field, select the previous school year (leave ... for 1st grade).
6. In the Section field, select the school level (Primary School, Middle School, or Senior School).
7. Click Submit to add the grade.
8. Check the added grade for correctness.

5. Grading System Configuration¶

During the initial setup of an educational institution, the next step is configuring grading systems.
By default, a list of standard grading systems is already created. Typically, these include:
- 12-point scale;
- level-based;
- emojis (for primary school);
- level-based (emojis);
- attendance only;
- 10-point scale;
- 5-point scale;
- pass/fail;

At the initial setup stage, they are in the "Disabled" status.

Admin needs to select which grading systems are used in the educational institution and activate them.
To do this:
1. Go to Settings → Grading Systems.
2. Define which grading systems will be used within the educational process across different grade levels.
3. Click the context menu button to the right of the grading system name and select "Edit".
4. Change the status from "Disabled" to "Active".
5. Click "Submit".

6. Set the teaching schedule.

Related User Guideline:
Class Timetable